MICHAEL TRUFOSA CLARICEMUGENYA FOUNDATION

Privacy Policy

At the Michael Trufosa Clarice Mugenya Foundation (MTCM Foundation), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, process, and protect your personal information when you interact with us through our programmes, website, social media platforms, events, campaigns, volunteer activities, applications, donations, community outreach initiatives, and other engagements.

By engaging with the Foundation, submitting your information, participating in our programmes or events, or using our platforms, you consent to the collection and use of your information in accordance with this Privacy Policy.

This Privacy Policy covers:

  1. Information We Collect
  2. How We Use Your Information
  3. Consent for Media, Communications & Public Engagement
  4. Sharing of Information
  5. Data Security & Confidentiality
  6. Your Rights
  7. Retention of Information
  8. Third-Party Links & Services
  9. Children & Minors
  10. Changes to this Policy
  11. Contact Information

1. INFORMATION WE COLLECT

We may collect, process, and store the following categories of information:

a. Identity Information

This may include:

  • Full name
  • National ID/Passport number
  • Gender
  • Date of birth
  • Occupation
  • Signature
  • Photographs or video recordings

b. Contact Information

This may include:

  • Phone number
  • WhatsApp number
  • Email address
  • Residential or postal address
  • Social media handles

c. Programme & Participation Information

This may include:

  • Applications for Foundation programmes
  • Volunteer registration details
  • Community outreach participation
  • Beneficiary records
  • Testimonials, feedback, and survey responses

d. Technical Information

When you use our website or digital platforms, we may collect:

  • IP address
  • Browser type
  • Device information
  • Cookies and usage data
  • Website interaction analytics

2. HOW WE USE YOUR INFORMATION

We may use your information for purposes that support the Foundation's mission and operations, including:

  • Managing and administering Foundation programmes and initiatives
  • Community mobilisation and outreach
  • Scholarship, empowerment, humanitarian, advocacy, and development activities
  • Volunteer coordination and beneficiary support
  • Responding to inquiries and requests
  • Sending updates about Foundation activities, events, programmes, and opportunities
  • Monitoring and improving our services and engagement
  • Record keeping, reporting, compliance, and accountability purposes
  • Public awareness campaigns and impact storytelling
  • Security, fraud prevention, and verification purposes

3. CONSENT FOR MEDIA, COMMUNICATIONS & PUBLIC ENGAGEMENT

By participating in any programme, activity, campaign, registration, event, outreach initiative, survey, application process, or engagement organized or supported by the Michael Trufosa Clarice Mugenya Foundation (MTCM Foundation), you expressly consent to the following:

a. Use of Photos, Videos & Media

You grant the Foundation permission to capture, use, reproduce, publish, distribute, and display your:

  • Photographs
  • Video recordings
  • Voice recordings
  • Testimonials
  • Statements
  • Interviews
  • Event participation materials

for purposes that advance the Foundation's mission, including:

  • Awareness campaigns
  • Advocacy initiatives
  • Educational materials
  • Community mobilisation
  • Reports and publications
  • Social media content
  • Promotional and fundraising activities
  • Website and media publications

Such materials may be used without further notice or compensation unless otherwise prohibited by law.

b. Consent to Communication

By providing your phone number, email address, or other contact details, you consent to receive:

  • Calls
  • SMS messages
  • WhatsApp messages
  • Emails
  • Notifications and updates

from the Michael Trufosa Clarice Mugenya Foundation (MTCM Foundation) regarding programmes, events, campaigns, volunteer opportunities, fundraising activities, public announcements, and related communications.

Message and data rates may apply depending on your service provider.

You may opt out of non-essential communications at any time by contacting the Foundation or following applicable unsubscribe instructions.

c. Consent for Identification & Verification

Where necessary for programme administration, beneficiary verification, compliance, or security purposes, the Foundation may collect and process:

  • National ID numbers
  • Passport details
  • Supporting documentation
  • Registration records

Such information shall be handled responsibly and securely in accordance with applicable privacy and data protection laws.

4. SHARING OF INFORMATION

We do not sell your personal information.

However, we may share information with:

  • Trusted service providers
  • Technology partners
  • Programme partners
  • Volunteers or consultants working on authorized Foundation activities
  • Government or regulatory authorities where legally required
  • Donors, sponsors, or reporting partners in aggregated or non-identifiable formats where appropriate

All third parties handling data on behalf of the Foundation are expected to maintain appropriate confidentiality and security standards.

5. DATA SECURITY & CONFIDENTIALITY

We implement reasonable administrative, technical, and organizational safeguards to protect your personal information against:

  • Unauthorized access
  • Loss
  • Misuse
  • Disclosure
  • Alteration
  • Destruction

While we strive to protect your information, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

6. YOUR RIGHTS

Subject to applicable laws, you may have the right to:

  • Request access to your personal information
  • Request correction of inaccurate information
  • Withdraw consent where applicable
  • Request deletion of certain information
  • Object to certain processing activities
  • Request restriction of processing

Requests may be submitted through the Foundation's official contact channels.

7. RETENTION OF INFORMATION

We retain personal information only for as long as reasonably necessary for:

  • Operational purposes
  • Programme administration
  • Legal or regulatory compliance
  • Reporting and accountability
  • Historical and archival purposes related to the Foundation's impact and activities

8. THIRD-PARTY LINKS & SERVICES

Our website or communication platforms may contain links to third-party websites or services. We are not responsible for the privacy practices or content of such third-party platforms.

Users are encouraged to review the privacy policies of external websites before sharing information.

9. CHILDREN & MINORS

Where Foundation programmes involve minors, consent may be obtained from a parent, guardian, school, or legally authorized representative where required by applicable law.

The Foundation is committed to protecting the dignity, safety, and privacy of children involved in its programmes and activities.

10. CHANGES TO THIS POLICY

The Michael Trufosa Clarice Mugenya Foundation (MTCM Foundation) reserves the right to update or modify this Privacy Policy at any time.

Any changes will become effective upon publication on the Foundation's official platforms unless otherwise stated.

11. CONTACT INFORMATION

Michael Trufosa Clarice Mugenya Foundation (MTCM Foundation)
Email: info@mtcmfoundation.org
Website: www.mtcmfoundation.org